Nursery Administrator

Location: Tops Parkstone, Poole, Dorset

Pay rate: Up to £11.45 per hour

Contracted Hours: 30 hours per week/ Part time

Tops Parkstone Nursery is a 56 place Day Nursery & Pre-School situated in Parkstone, Poole. The nursery run several extra-curricular activities including Tops Forest School, cooking school, Boogie Mites, yoga, tooth brushing, football fun and much more!

ABOUT THE ROLE

As our Administrator, you will be a pivotal part of our nursery team, working closely and reporting to the Nursery Manager to uphold our high standards of operational excellence.

Key Responsibilities:

- Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
- Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
- Funding Management: Record and process funding applications, including term-time, and stretched funding, liaising with local authorities to ensure timely processing.
- Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
- Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
- Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.

AND IN RETURN

At Tops Day Nurseries we see working in the childcare industry is a very rewarding career choice. Not only do you get to play an important part in the life of the children, but you also watch them grow and develop whilst learning new things yourself each day.

Tops Day Nurseries believe in an environmentally sustainable and socially responsible world for all. We aim to achieve this through educating the children of today, so that they, in turn, can influence the way future generations live.

Here are some of the other benefits you’ll enjoy as a valued member of our team:

- 29 days holiday (Full time otherwise pro-rata including Bank Holidays)
- Up to 60% discount for Childcare within Tops Day Nurseries
- Access to our reward and recognition platform, Each Person, including exclusive deals and discounts, up to 40% off cinema, Diesel Savings Card and cashback on your favourite supermarkets and high street retailers
- Pay Day Sub
- NHS Prescription Charges
- Optical Care
- Dental Treatment
- Employee Ownership Trust bonus scheme, annually rewarded each May
- Uniform Provided
- A flexible option to work 4 days week
- Fantastic career development

ABOUT YOU

Essential Qualities:

- Experience in administrative roles, preferably within a childcare setting.
- Self-motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
- Uphold professionalism with a commitment to handling confidential information sensitively.
- Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
- Excellent communication skills, both verbal and written.
- Ability to manage a varied workload, prioritise tasks, and meet deadlines.
- Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.

Qualifications:

- GCSE Grade C or Level 4 or above or equivalent.

- If you think you have the right skills and attitude to deliver the highest quality of care and engagement for our children as a Nursery Administrator within one of our Nurseries, then you could be the next to join us. So apply today and get your career started with us!

- All candidates will be required to have an enhanced DBS which is on the update service. All offers are conditional upon satisfactory background checks.This role involves regulated activity with children. You should not apply if you are on the Childrens’ Barred List.